Personal Assistant to the Vice Chairman Full Time

Job Title: Personal Assistant to the Vice Chairman

Location: Lagos
Employment Type: Full Time

Job Description

• The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities

• Personal Assistant to the Vice Chairman Manage the Vice-Chairman’s diary.
• Help with daily time management.
• Handle the VC’s correspondences.
• Take dictations and draft correspondence.
• Ensure thorough editing of the VC’s manuscripts.
• Travel with the VC, even at short notice if necessary.
• Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol etc.
• Supervise loading and offloading of all luggage on aircrafts when the VC travels.
• Attend events with the Vice Chairman.
• Represent the Vice Chairman at meetings or functions if and when required.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies (the Rose of Sharon Foundation and Rose of Sharon Glorious Ministry International) and subcontractors on behalf of the Vice-Chairman.
• Research and speech writing for the Vice Chairman with respect to her engagements and projects including with the sister companies (the Rose of Sharon Foundation and Rose of Sharon Glorious Ministry International)
• Handle any other responsibilities under the purview of the Vice Chairman
• Liaise with the Directors when necessary.
• Ensure regular stock taking and proper documentation of all Vice Chairman’s personal items in storage.
• Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance and digitalized documentation/management) of all corporate items in storage.
• Run personal errands when required.
• Work with vendors of personal clothing and accessories.

Qualifications & Skills

• B.Sc in relevant discipline
• Minimum of 5 years experience in a similar role
• Good fashion sense
• Excellent sourcing and negotiation skills
• Strong administrative skills
• Excellent written and verbal communications skills
• Organization and time management skills
• Attention to detail
• Working under pressure
• Confidentiality
• Project management
• Event management
• Logistics and protocol management
• Microsoft Office 365 skills.

Salary Budget
Open to Negotiation.

Application Closing Date
31st August, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.