Internal Audit & Control Officer Full Time

Job Title: Internal Audit & Control Officer

Locations: Adamawa, Delta, Enugu, Kano and Ikeja – Lagos
Employment Type: Full-time

Responsibilities
Internal Audit & Controls:

• Ensure compliance with company SOPs and procedures, and maintain effective internal controls at the company’s distribution centres.
• Drive Loss prevention activities across the company by defining proactive measures to prevent the losses (cash and inventory), ensure enforcement of detective controls, investigate and monitor the incidents, etc.
• Analyse and evaluate existing inventory management processes to recommend and implement improvements.
• Ensure accuracy and maintenance of data related to inventory and provide periodic reports to the the Head Office on inventory related matters.
• Ensure smooth stock transactions at DRYVA warehouses (receipt, storage, order processing and shipping), by implementing effective stock control measures.
• Develop and implement best in class inventory count programs to ensure accurate reconciliation of stock and record accuracy. Manage and guide stock count teams across DCs.
• Keep abreast of latest developments in inventory management methodology in order to align current processes and procedures, and drive continuous improvement.
• Engage with and manage stakeholders internally across the company, and externally with clients.
• Conduct periodic financial, compliance, operational and special audits and carry out investigations into reported irregularities, as required.
• Review analyses of non-conformities, discuss audit findings at the DC and suggest recommendations.
• Follow up on audit findings to ensure corrective action has been implemented.
• Identify and evaluate control lapses/policy inadequacies through investigations for process improvement.
• Maintain the whistleblowing channels of the Company and provide periodic reports to the CEO.
• Conduct investigations on reported cases of fraud and misconduct and prepare investigation reports.
• Internal Audit & Control Officer Review daily data entry into the ERP to ensure data integrity and inventory accuracy.
• Lead the DCs’ internal audit’s annual planning process to develop the audit plan and ensure the plan is responsive to and aligned with the risk profile of the company and its key stakeholders – agents, company activities and other customers
• Examine documentation, perform substantive and compliance tests, as well as control self-audits; performs analytical reviews, and summarizes work performed, exceptions, findings and recommendations noted during an audit in an audit memo
• Ensure complete, accurate and timely audit information is reported to management and/or risk committees.
• Prepare and present reports that reflect audit’s results and document process

Finance:

• Assisting human resources department with payroll and personnel databases, and manage contract staff and casual labour time sheets for payroll processing.
• Petty cash Management (preparation of petty cash account, log reconciliation, fund disbursement and reimbursement)
• Preparing expense reports and office budgets.
• Cash Request: Assist in the collation of financial needs for the office every month.

Administration:

• Maintain the day-to-day administration of the Office, as well as finances
• Ensure good house-keeping and janitorial work within the warehouses and the offices
• Monitor and dispatch documents to and from company branches
• Manage subscription payments for the office and any apartments.
• Ensure that all necessary working tools are available at the warehouse and offices
• Monitor and maintain office equipment and inventory supplies; orders replacement supplies as needed
• Organize a filing system for important and confidential company documents, and ensure security of all company’s documents.
• Engage and hire maintenance vendors to repair or replace damaged office equipment.
• Coordinate building and maintenance issues for general repair (heating and air conditioning, security, etc.)
• Any other task as assigned by the manager

Application Closing Date
30th June, 2024.

How to Apply
Interested and qualified candidates should send their Resume and Cover Letter to: [email protected] using the Job Title and preferred Location as the subject of the email.

Note: Only candidates selected for an interview will be contacted.