Personal Assistant (PA) Full Time

Job Title: Personal Assistant (PA)

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary 

• We are seeking an energetic, smart, intelligent, and proactive Personal Assistant (PA) to support our Managing Director.
• The ideal candidate will work excellently under pressure, multitask effectively, and manage a variety of administrative and executive support tasks with precision and efficiency. Previous experience as a Personal Assistant is preferred.

Key Responsibilities
Administrative Support:

• Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize correspondence, reports, and documents.
• Handle incoming and outgoing communications, including emails and phone calls.

Meeting Coordination:

• Arrange and prepare materials for meetings, conferences, and presentations.
• Take detailed minutes during meetings and follow up on action items.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.

Multitasking and Prioritization:

• Juggle multiple tasks and projects simultaneously while maintaining a high level of accuracy.
• Prioritize tasks and manage time efficiently to ensure deadlines are met.
• Anticipate the needs of the Managing Director and proactively address them.

Office Management:

• Maintain an organized and efficient office environment.
• Order and manage office supplies and equipment.
• Oversee the filing system and ensure important documents are easily accessible.

Communication:

• Serve as the primary point of contact between the Managing Director and internal/external stakeholders.
• Convey messages and instructions accurately and promptly.
• Draft and proofread various documents, including emails, memos, and reports.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide regular updates to the Managing Director.
• Conduct research and compile data to support decision-making.

Confidentiality:

• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Ensure that the Managing Director’s personal and professional information is protected.

Crisis Management:

• Remain calm and composed under pressure, effectively managing crises and unexpected situations.
• Provide solutions and support to resolve issues promptly and efficiently.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field (preferred).
• Minimum of 2 years of experience as a Personal Assistant or Executive Assistant.
• Previous experience as a Personal Assistant is preferred.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Flexibility to work outside regular business hours when necessary.

Application Closing Date
25th June, 2024.

How to Apply
Interested and qualified candidates should send their resume to: [email protected] using the job title as the subject of the mail.